Job Description

We are working with a client to hire an office coordinator. As the first point of contact for our Austin Office, this position will represent the company, build internal and external relationships with various stakeholders, and coordinate the day-to-day activities of the office. Selected candidate must have a friendly, positive attitude and demonstrates a professional, respectful, and team-player approach in everyday tasks and interactions. ~Salary for role is $52k-$60k to start Responsibilities: ~Answer and direct phone calls as well as sort and distribute mail ~Ensure common areas are organized and clean, including breakroom area. General housekeeping activities include preparing coffee, disinfecting countertops, and unloading dishwasher. ~Accurately and timely complete complex expense reports for Executive leadership ~Coordinate travel arrangements for leadership teams including flights, driver, hotel, meetings, event registrations, meals, and crafting itineraries as well as remaining flexible to adjust plans as travel details are subject to change on short notice ~Proactively anticipate needs of leadership team and practice high degree of discretion with confidential materials and personal information ~Organize meetings and company events, manage calendars, and assist with general office and facilities activities ~Ensure supply room and breakroom are fully stocked ~Check printer paper and toner cartridges daily and restock as needed ~Update and distribute employee phone list ~Regularly take inventory and manage inventory of supplies in breakroom and supply room ~Notify building management of visitors and coordinate with building management on facilities information and maintenance activities ~Greet visitors and validate visitor parking. Instruct visitors on exiting the parking garage with validation tickets  ~Assist with planning and coordination of team meetings, interviews, and events. Proactively print prepared materials attached in the meeting invites, order catering if requested, prepare the conference rooms by testing audio and visual equipment for connectivity and ensuring the rooms are neat and orderly before and after meetings ~Assist HR and leadership team with interview coordination, new hire onboarding and offboarding processes ~Direct invoices to Accounts Payable ~Serve as liaison and coordinator for any office IT or networking issues ~Quickly respond to requests. Create admin checklists, vendor and inventory lists and identify improvements in processes ~Provide notary services ~Actively engage with all departments and help with projects, data entry, filing, scanning, reports, organization, and planning ~Other ad-hoc responsibilities or projects as needed Required Qualifications: ~High School Diploma, or equivalent ~At least 2 years of related experience   ~Core business hours are 8 am – 5 pm Monday through Friday. Reliability to keep required work schedule is essential ~High proficiency in web applications, search engines and software including Microsoft Office: Outlook, Word, and Excel ~Ability to use good judgement, work independently and efficiently complete tasks ~Self-starter with high attention to detail and strong project management skills to successfully handle multiple projects at a time ~Highest level of professional maturity ~Exceptional time-management skills and can adjust quickly to last minute changes ~Excellent interpersonal skills, team-oriented and takes direction from senior leaders ~Excellent verbal and written communication skills and fluency in English is required If you meet the required qualifications and are interested in this role, please apply today.  The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits. #officecoorinator#LI-NG3

Job Tags

Hourly pay, Permanent employment, Temporary work, Freelance, Work at office, Flexible hours, Monday to Friday,

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